Gmail is getting better and stronger now with the new feature to grant access for other person to your Gmail account so they can read, send and delete email on your behalf. Before this, this feature required you to have a Google Apps Premier Edition account but now open freely to everyone who has a Gmail account.
The new Gmail delegation feature is useful for a organization where the CEO gives permission to his/her secretary to access his/her Gmail to read, reply, send or delete emails on behalf. You can be rest assured that nobody can change your account password or settings even you have granted the access to other people. In addition, the delegates also unable to use Gmail chat on your behalf.
How to use Gmail Delegation
1) Go to your Gmail account. Click the Settings link and select Accounts and Import tab.
2) You’ll see “Grant access to your account:” Click Add another account.
3) The popup will prompt you to enter the person’s Gmail address that you’d like to grant access to your account. Click Next Step once done.
4) A confirmation message will pop-up. Click Send email to grant access.
5) Ask the delegate to confirm the request and you can view the confirmation status at Accounts and Import tab in Settings link.
This is truly a useful Gmail feature that I like as I can delegate my family members to access my Gmail whenever I’m not able to read or send email. All the email sent by your delegates from your Gmail account will have your name listed in addition to the other person’s name.